Scanning

Phoenix Data Management are only too aware how critical information is to a business and the need to obtain it quickly and efficiently is paramount. Information is generated at a quicker rate now than at any time in the past and speedy access to that information can be the difference between winning and losing a client.

Phoenix Data Management can now provide you with scan-on-demand and back file scanning services, instead of the traditional vehicle-based document distribution; delivering cost savings, quicker, and greener access to your company information.

Phoenix Data Management will help you reduce the time and costs associated with managing paper-based information by converting them to digital files and providing speedy online access to these images; via either ‘Scan-on-Demand’ or on an individual project basis.

Scan-on-Demand

Phoenix Data Management will store your records within its secure storage facilities and, with the systems in place be able to locate your records within seconds and scan it back to you via one of the following methods;

  • Secure encrypted email
  • RS Web; our free, secure online portal

Backfile Scanning Projects

Phoenix Data Management can also undertake Back file Scanning projects.

Our service is comprehensive, covering:

  • Preparation
  • Scanning
  • Image quality control
  • Indexing
  • Data quality control
  • Software release
  • In-process retrieval
  • File reconstitution (as required)
  • Archiving / secure destruction (as required)

Our ISO 9001 processes will ensure the legal admissibility and evidential weight of the scanned records.